Product Tip of the Month – Prolog®
Prolog WebSite Notification Tools
By Charity Muse, Meridian Support Services Technical Analyst
Would you like to be notified when someone assigns an RFI to you? When someone creates a new RFI? Or when someone uploads a new document for review? All of these things are possible using the various Prolog WebSite notification features. Follow the directions in this month’s Tech Tip for these helpful alerts.
Setting Your Notification Email Address
To receive notification when someone updates a record via Prolog WebSite, you first need to make sure your notification email address is correct. To do this, open the project you want to be notified about, and click the Administration button on the left. (If you don’t see this button, speak to your Administrator.) Then, click User Details, and the Own Settings link. In the middle of the page is a field named Preferred Email Address. This is the email address at which you’ll receive notifications.
Notifications for Prolog WebSite Activities Involving You
Immediately below this is where you tell Prolog WebSite to send you an email each time a Prolog WebSite activity involves you, such as when someone sends you an RFI. It’s labeled Send me Automatic Email Notification. Select Yes to receive these emails.
Notifications for All Prolog WebSite Activities
To be notified about all Prolog WebSite activities of certain types, rather than just those involving you, click on the My Action Items button on the left side of your Prolog WebSite window. Next, click on the Subscriptions link below that button. The right side of your window will show a list of possible subscription items, such as New RFI Entry and Daily Work Entry Updated. Select the item you want to subscribe to in the left of the two list boxes, under the heading Available Subscription Items, then click the Add button to move it to the right box—Your Subscription Items. Note that these are project specific. If the project is removed for some reason, these settings will be lost.
Notifications for Document Management
If you want notification when someone adds a document, click on the Project Documents button and then the Document Management link immediately under it. Find the folder in the left pane that you want to subscribe to, and right click on it. Choose Subscribe from the right-click menu. After doing this, you’ll be notified whenever items are added to or removed from the folder.
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